Free Webmail Setup with Gmail

Why Use Gmail for Free Webmail?

Gmail’s interface is free and powerful. Use it to manage emails for your custom domain (e.g., you@yourcompany.com) via IMAP/POP3.

Step 1: Create a Free Email Account

Use a free provider that supports custom domains:

• Zoho Mail Free Plan (5 users, 5GB storage).
• Outlook.com (limited custom domain support).

Step 2: Configure DNS Records

Add these records to your domain’s DNS (e.g., GoDaddy/Namecheap):

Step 3: Add Email to Gmail

For IMAP (recommended):

1. Open Gmail → Settings (⚙️) → See all settings → Accounts and Import.
2. Click Add a mail account.
3. Enter your email (e.g., you@yourcompany.com).
4. Choose Import emails from my other account (IMAP).
5. Enter provider details:

   
   Username: you@yourcompany.com
   Password: your_email_password
   IMAP Server: imap.zoho.com
   Port: 993 (SSL enabled)
   SMTP Server: smtp.zoho.com
   Port: 465 (SSL) or 587 (TLS)
               

Step 4: Send/Receive Emails

Once configured, emails sent from Gmail will appear as you@yourcompany.com. Use the Send mail as option to choose the sender address.

Troubleshooting

Emails Not Sending

• Check SMTP port (465/587) and SSL/TLS settings.
• Verify DNS records with MXToolbox.

Authentication Failed

If using 2FA on your email account, generate an App Password (Zoho/Outlook) instead of your regular password.