Google Business Suite Setup
Step 1: Sign Up
Go to Google Workspace and choose a plan.
Step 2: Verify Domain Ownership
Add a DNS TXT record (via your domain registrar):
Record Type: TXT
Name: @
Value: google-site-verification=your_unique_code
Step 3: Configure DNS Records
| Record Type | Name | Value |
|---|---|---|
| MX | @ | mx1.smtp.goog (priority 1) |
| MX | @ | mx2.smtp.goog (priority 5) |
| TXT | @ | v=spf1 include:_spf.google.com ~all |
| CNAME | ghs.googlehosted.com |
Step 4: Create User Accounts
Go to the Google Admin Console → Directory → Users → Add new user.
Microsoft 365 Setup
Step 1: Purchase a Plan
Choose a plan at Microsoft 365.
Step 2: Add Domain
In the Microsoft 365 Admin Center:
- Go to Settings → Domains.
- Follow the wizard to add your domain (e.g., yourcompany.com).
Step 3: Configure DNS Records
| Record Type | Name | Value |
|---|---|---|
| MX | @ | yourcompany-com.mail.protection.outlook.com (priority 0) |
| TXT | @ | v=spf1 include:spf.protection.outlook.com -all |
| CNAME | autodiscover | autodiscover.outlook.com |
| CNAME | selector1._domainkey | selector1-yourcompany-com._domainkey.yourcompany.onmicrosoft.com |
Step 4: Assign Licenses
In the Microsoft 365 Admin Center → Users → Active Users → Assign licenses.
3. Troubleshooting
Emails Not Sending/Receiving
- Check DNS records (use MXToolbox).
- Verify SPF/DKIM settings.
- Wait 24-48 hours for DNS propagation.
DNS Propagation Delays
Use DNS Checker to confirm global propagation.
SPF/DKIM Errors
Ensure records match exactly what Google/Microsoft provides (no typos).
Note: Always back up DNS settings before making changes. Contact your domain registrar’s support if stuck.